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Become our new Event and Office Manager and work in a dynamic environment!

The Stockholm Institute of Transition Economics (SITE)

Description

SITE is looking for an Event and Office Manager to join our team. Are you a service-oriented person that wants to work at a leading international research and policy institute with daily international contact? The Event and Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. You ensure that guests and colleagues are helped and informed as well as possible. In short, a versatile job in a dynamic environment with a wide variety of tasks.

The role

The Event and Office Manager will manage our events and office and provide support to the CEO, administrative staff, and researchers in their daily activities.

Responsibilities include but not limited to:

  • Organizing and preparing for meetings and events (rooms, meals, invitations, schedules)
  • Meeting and greeting guests, will involve work outside of office hours
  • Assisting with travel arrangements
  • Managing common spaces and maintain a friendly working environment
  • Sorting and distributing incoming and outgoing post
  • Maintaining office fire procedures and health and safety
  • Managing the office purchase orders and invoices
  • Planning kick-offs, Christmas parties and other social activities

Qualifications

  • Event Management and Office Management experience
  • Attention to detail and problem-solving skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Strong organizational and planning skills
  • Ability to organize conferences and deliver events
  • Full professional proficiency in English and Swedish
  • Excellent written and verbal communication skills
  • A good team player that helps out where needed in a small organization

Meritorious:

  • Knowledge of other languages used in the region we work with is valued such as Russian, Ukrainian, Georgian, and Polish
  • Proficiency in MS Office (MS Word, MS Excel, and MS Outlook in particular)
  • Administrative assistant experience
  • Basic knowledge of accounting routines is also valued

Terms

This is a temporary position for approximately 9 –12 months. Can be full-time or part-time employment. We apply an ongoing selection, so submit your application today!

About SITE

SITE is an independent research institute at the Stockholm School of Economics (SSE) and was set up in 1989 to focus on economic developments in the Soviet Union but has since then evolved to cover a wider range of countries and topics that are relevant for (former) transition countries.

We serve as a bridge between the academic community and policy makers, covering a wide range of research areas including transition economics, gender, development, energy, corruption and more. To promote communication and the sharing of ideas we regularly organize policy-oriented conferences and seminars. Visit our website for further information about us and our work.

About The Stockholm School of Economics

Type of employment Temporary position
Contract type Full-time/Part-time
First day of employment As soon as possible
Salary According to agreement
Number of positions 1
Full-time equivalent According to agreement
City Stockholm
County Stockholms län
Country Sweden
Reference number 2022/64
Contact
  • Minh Phan, Admin Director, minh.phan@hhs.se
Published 04.Oct.2022
Last application date 04.Nov.2022 11:59 PM CET